At the Office of Environment and Heritage (OEH) Joint Consultative Committee Meeting held on 14 June 2017, the PSA raised concerns with SAP payroll being rolled out prematurely. The PSA had been advised an OEH cluster of around 5000 staff were not ready for the migration of Aurion to SAP due to the complexity of information being transferred from Aurion.
The PSA wrote to OEH on 19 June raising further concerns regarding the SAP rollout, identifying a large number of issues including payments, terminations, new starters, superannuation, payroll transactions, leave balances, and payslip modules.
An urgent meeting was convened 20 June with the SAP Project Team Management, OEH Senior Management and the PSA, where the PSA advised OEH management that if issues with SAP continued after the transition the parties would be in dispute.
The PSA was given a commitment by SAP Program Management and OEH Senior Management that if the issues identified by the PSA were not completely ironed out the transition would be held back a month.
As the PSA suspected, OEH has confirmed that key aspects of the transition were not ready for the planned transition date of 3 July.
The PSA has now been advised the transition from Aurion to SAP will take effect on Friday 28 July 2017 in order to minimise disruption to staff. The above deferment of the transition is testament to the effectiveness of PSA representation through JCCs, and effective consultation from OEH management.