Under Clause 29.1 of the Crown Employees (Public Service Conditions of Employment) Reviewed Award 2009, employees travelling for official business without requiring overnight accommodation may be eligible to claim meal expenses as part of a One Day Journey.

Eligibility criteria

You may claim meal expenses if you meet the following conditions:

Breakfast

• Travel commences at or before 6:00 AM and at least one hour before your prescribed start time.
• Example: If your normal start time is 9:00 AM, breakfast is claimable if you commence travel at 6:00 AM or earlier (Clause 3.49).

Lunch

• Travel covers a total distance of at least 100 km.
• You are located more than 50 km from your normal headquarters during your standard lunch break.
• Example: A District staff member attending a Bush Fire Management Committee meeting at a secondary Fire Control Centre (FCC) more than 50 km from their normal work location.

Dinner

• Travel extends until or beyond 6:30 PM.
• Example: Attending an AGM or after-hours meeting.

Example scenarios

Staff member flying to Sydney for a meeting

• Normal start time: 9:00am
• Flight departure: 6:30am
• Return home: 5:00pm

Eligible claims

• Breakfast: Travel commenced before 6:00am
• Lunch: Travel distance exceeded 100km, and lunch was taken more than 50km from the normal workplace.

Staff member working from a secondary FCC

• Normal workplace: FCC.
• Temporary workplace: Secondary FCC, more than 50km away.

Eligible claim

• Lunch Travel distance exceeded 100km, and lunch was taken more than 50km from the normal workplace.

Overnight travel

Not eligible for One Day Journey rates. Instead, standard travel allowance rates apply.

Claiming your allowance

To claim your One Day Journey meal expenses:

1. Complete the One Day Travel Journey diary.
2. Submit your claim via SAP Concur (under the “Travel Allowance” section).
3. Refer to the SAP Concur quick reference guide for detailed instructions:
   • One RFS → For Staff → Pay, Leave and Cessation → Travel and Expenses

Further assistance

For any questions, please contact your Area Command People and Business Team.

Related documents

• SAP Concur quick reference guide
• Crown Employees (Public Service Conditions of Employment) Reviewed Award 2009
• Rates and Allowances Table – Meal, Travelling, and Other Allowances (2024-25)

If you still have any questions, please contact your local Delegate or the PSA direct on 1800 772 679.

RFS Departmental Committee Delegates

Chair
Jim Killen

Vice Chair
Ivan Perkins

Secretary
Brad Stewart

Vice Secretary
Adrian May

Delegates
Ben Plummer
Bruce Hansen
Lindsey Flynn
Brenton Pumpa
Cameron Gray
Guy Duckworth
Daniel Ainsworth
David Millsteed
Scott Hoy
John Osmond
Tim Allen